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Rules

Conditional "if this, then that" rules — when they are evaluated and in what order.

Available to roles Admin, EditorOpen in the app (Opens in a new tab)
On this page

A rule is one sentence: if the condition holds, perform the action. Instead of hiding zero-priced products by hand after every import, you write it down once and the system does it.

Conditional rules: a table of priority, condition, action and an enabled toggle
Fig. 1 — Conditional rules. The priority on the left decides the order — a higher number runs first.

Controls on this screen

  1. Create rule — Opens the condition-and-action editor.
  2. The note about order — Rules run by priority — the screen says so outright, because it is the one thing here that can go wrong silently.
  3. Priority — A higher number runs first. Two rules over the same field are settled by exactly this.
  4. Name and description — Name a rule after what it does. A year from now this is the only clue.
  5. Condition — What must hold for the action to run. The brand equals Crussis, say.
  6. Action — What happens — adding a tag, changing a status, setting availability.
  7. Enabled toggle — A disabled rule stays written down but does not run. Safer than deleting.
  8. Row menu — Edit, duplicate and delete the rule.

What a rule is made of

PartExampleNote
Conditionbrand equals "Crussis"Compares a product field with a value. Several conditions can be combined.
ActionAdd Tag = "sale"What happens to the product when the condition holds.
Priority90, 80, 70…A higher number runs first. Gaps of ten leave room to insert a rule between two others.
StateEnabled / disabledDisabling is how you take a rule out of service without losing what it says.

When rules run

Rules are not a standing condition that holds continuously — they are steps somebody has to run. They execute:

  • as a step in a product flow after an import,
  • when a flow is run by hand over a chosen set of products.
I created a rule and nothing happened.

A rule runs inside a flow. Check that it is part of one, and that the flow has run over the products in question.

Can I undo what a rule changed?

Individual changes yes, through Changes to review. But while the rule is enabled the next run makes the change again — disable the rule first.

How many rules are too many?

There is no technical limit. Practically: when you can no longer say which rule sets which field, it is too many. Descriptive names and priority gaps of ten help.