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Editing and creating a product

Editing a product by hand, creating one without a feed, and the rule that decides whether an import overwrites your change.

Available to roles Admin, EditorOpen in the app (Opens in a new tab)

Most products arrive in a feed and maintain themselves. Editing by hand is for the cases where a vendor sent something wrong or did not send it at all — and for products that have no feed behind them.

The new-product form with basic details, gallery, and the status, filing and price panels
Fig. 1 — New product. The same form serves for editing — content on the left, filing and status on the right.

Controls on this screen

  1. Create product — Saves the product. Photos can only be uploaded afterwards.
  2. Name — Required. The code is pre-filled from it.
  3. Product code — Required and unique. This is the identifier the product is matched by — change it only deliberately.
  4. Type — Simple, or with variants. The choice is hard to change later.
  5. GTIN / EAN — The barcode. It is also the most reliable way duplicates are found.
  6. Weight — Fill it in if you use weight-based shipping — otherwise the shipping price comes out wrong.
  7. Gallery — Photos upload after the product exists. Order is changed by dragging; the star sets the lead image.
  8. Status — Draft until the product is finished.
  9. Active — Whether the product exists at all.
  10. Visible in the catalogue — Whether the shop shows it. The three toggles are independent — a product can be active and hidden.
  11. Category — Your category. Without it nobody finds the product in the shop.
  12. Brand — The manufacturer.
  13. Price and stock — Selling price, purchase price and availability.

The rule that decides everything

This is the most important sentence in the chapter:

What that looks like in practice:

SituationWhat to doWhy
A vendor sends a wrong name on one product.Edit it in the editor.It is marked manual and imports stop touching it.
A vendor sends wrong names on every product.Use a rule or a bulk action.Correcting a thousand products by hand is a week of work.
You want a product the vendor does not carry.Create it by hand.It has no vendor, so no import will ever change it.
Why can I not upload photos straight away?

A photo attaches to a product, which has to exist first. Save the product and the gallery opens up.

I changed the price and after the import it is the old one.

The price probably was not marked manual, or a flow rule overwrote it. Check the change source in Changes to review.

Can a simple product become one with variants?

Changing the type reshapes the product. If it already has orders or is being transferred, creating a new one is safer.